New York Power Authority Temporary Accounts Payable Representative in White Plains, New York

Summary

The Accounts Payable function ensures the timely and correct processing of vendor invoices for charges incurred in Headquarters and at the various Plants operated by NYPA, and employee travel expense reimbursements. Ensures compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies and Procedures. Provides various services to customers (vendors, employees, Facilities, Accounting, Procurement, and Internal & External Audit). Responsible for special assignments (such as performing audit of check register against Bank Confirmation Report) subject to final review by senior A/P staff which require good analytical skills and problem solving capabilities.

Responsibilities

  • Responsible for processing invoices from vendors, and performing invoice verification to ensure that Corporate, 500 MW and Flynn invoice charges are accurately and timely posted for payment in compliance with Prompt Payment Policy.

  • Perform invoice verification procedures prior to invoice posting as follows:

  1. Verify and confirm various Invoice Header Data elements indicated on system are in agreement with individual vendor invoices.

  2. Review notes made by Invoice Approvers, and modify invoice amount if appropriate

  3. Perform 2-Way Match or 3-Way Match in accordance to Accounts Payable Policy CAP:5.1, section 5.6.3

  4. Review notes made by Invoice Approvers, and modify invoice amount if appropriate.

  5. Verify Invoice Header Amount and Total Invoice Line items are in balance

  • Post invoices for payment

  • Follow up with responsible departments in obtaining outstanding invoice approval requests and resolve identified invoice discrepancies.

  • In coordination with IT and HQ Accounts Payable staff, complete required testing of all Accounts Payable related transactions in periodic implementation of NYPA Financial System (SAP) patches.

Knowledge, Skills and Abilities

  • Basic invoice processing skills in large corporate environment.

  • Demonstrate basic problem-solving skills to address and resolve Accounts Payable related problems in a timely manner.

  • Ability to influence both Management and end users in accepting system / procedure improvements.

  • React appropriately to the needs of demanding environment and resolve problems, and provide our customers the best service.

  • Basic oral and written communication skills to interact effectively with all levels of organization internally and external customers.

  • Proficiency in use of PC and Microsoft applications including Excel and Word.

  • Capable to devise “work-around” for unexpected system problems in an emergency and follow up with long term solutions.

  • Ability to enforce timely invoice approval by requesting departments in order to comply with the Prompt Payment Policy and maintain good relationships with vendors.

  • Working knowledge and experience in fully computerized Financial System.

  • Understanding of the complete procurement cycle including 3-way match concept (matching of purchase order, goods receipt and vendor invoice).

Education, Experience and Certifications

  • High School Diploma.

  • Associate’s Degree in a related discipline is preferred.

  • Minimum of 1 year of experience with a fully computerized Accounts Payable System.

Physical Requirements

N/A

The New York Power Authority is an Equal Opportunity Employer