Pike Corporation Administrative Assistant in West Palm Beach, Florida
Position Summary:The Administrative Assistant provides administrative, client and company relations, proposal development, project administration, facility support. Working under the direct supervision of the Area Supervisor, this position takes the lead responsibility to ensure the day to day operations are organized and functional.
•Administrative Responsibilities include:
•Processing incoming and outgoing mail including courier service, UPS, postage etc.
•Providing all faxing filing, copying, letters and memos
•Data Entry as required
•Scheduling and coordinating meetings and appointments
•Other administrative duties as assigned by management
•Customer and Company Relations responsibilities:
•Answer Phones and Greet Visitors
•Respond to customer inquiries and serving as liaison between company and customer
•Project Administration Responsibilities:
•Receive Work Assignments from Area Supervisor
•Assist in document control duties on the project as required, including paper filing, electronic filing and record keeping.
•Assist in preparation of monthly/weekly reports
•Supports the organization as required to ensure accurate invoicing for all T &E jobs
•Ensure accuracy and correct processing of invoices
•5 years of directly related experience/education in office administration
•Proficient use of basic computer software - Microsoft Word, Excel, Powerpoint, Outlook, Access, Adobe Acrobat
•Ability to deal and work well with a variety of individuals from various socio-economic, cultural and ethnic backgrounds
•Demonstrate the ability to work independently and follow through on assignments
•High Energy level with the ability to work in a fast paced, ambiguous environment
•Excellent organizational and planning skills
•Excellent Interpersonal Skills
•High Commitment to achieving goals and plan
•Demonstrated skill in verbal/written communications
•Professional appearance maintained at all times
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to fingers, handle to feel; and reach with hands and arms.
*Work Environment: *
While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). The employee may be subject to one or more of the following atmospheric conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
•Team Oriented as well as Customer Oriented
•Able to manage tasks and provide leadership to others on the Team
•Must be able to follow Company Policies
NOTE:This job description is not intended to be all-inclusive, Employee may perform other related duties as requested to meet the ongoing needs of the organization.
Organization: *Pike Corporation, Inc.
Title: Administrative Assistant
Location: Florida-West Palm Beach
Requisition ID: 1800018V