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Job Information

National Grid Executive Assistant to Band A in Waltham, Massachusetts

About us

Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.

To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.

National Grid is hiring an Executive Assistant for our Audit department in Waltham, MA.

Job Purpose

To provide professional, comprehensive and flexible secretarial and administrative support to the Band A executive to maximise their contribution of effective leadership.

Key Accountabilities

  • Organise travel and accommodation requirements for visits, meetings and conferences, including those that are overseas.

  • Organise meetings involving internal and external parties and large scale events.

  • Proactively follow up on minutes and actions on behalf of parties and organise 1-1 meetings with the respective team members.

  • Prepare materials including the design and preparation of presentation materials and briefings, where necessary. Summarise papers and reports in preparations for meetings.

  • Interface and liaise at all levels, providing quality responses to inquiries and insights that support decision making.

  • Organise, deliver, maintain and improve an effective filing system.

  • Be a point of contact, dealing with inquiries, general issues and monitor progress on behalf of the relevant parties.

  • Act as liaison with relevant project team members in order to ensure resources and materials are available as and when required in order to meet given project milestones.

  • Effectively manage calendars for meetings, workshops, appointments in the US and UK and plan and coordinate travel arrangements.

  • Carry out specific tasks in line with clear procedures and working practices.

  • Maintain and update financial and other relevant information, through the use of spreadsheets, systems databases etc. in order to ensure data is accurate and easily accessible.

  • Collect data using a variety of standard sources e.g. company reports, government data and internet and input into standard formats and interprets and organizes information to produce accurate reports for use by others.

  • Support functional onboarding and hiring activities.

  • Respond to customer queries relevant to department in order to ensure immediate response to problems.

Qualifications

  • Associates Degree in Secretarial Science with 5+ years of qualifying experience or equivalent.

  • Strong working knowledge of Microsoft Applications: Word, Excel and PowerPoint.

  • Ability to assemble and handle highly confidential and sensitive information with discretion

More Information

National Grid is an equal opportunity employer that values a broad diversity of talent, knowledge, experience and expertise. We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve. National Grid is proud to be an affirmative action employer. We encourage minorities, women, individuals with disabilities and protected veterans to join the National Grid team.

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