Michels Corp Document Control Specialist in Vancouver, British Columbia

Document Control Specialist

Location: Vancouver, British Columbia

Division:

Employment duration: Temporary

Employee Referral Bonus:

Description

Position Objective:

The Document Control Specialist reports directly to the Project Manager and is responsible for accurate management and safeguarding of documentation generated by the project team, contractors and suppliers in support of the day-to-day operation of the project and in a manner that will enable all relevant parties to quickly retrieve them. This includes, but is not limited to, operating procedures, manuals, engineering/technical reports, correspondence and project management files.

The project is located in Vancouver, BC must be willing to temporarily relocate for duration of the project if not currently living locally.

Essential Duties and Responsibilities:

  • Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.

  • Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.

  • Ensure proper document control support is given to each project.

  • Produce and maintain Document Progress Reports to Project Managers.

  • Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements

  • Create document control and correspondence folders for individual projects.

  • Work in strict co-operation with the Project Manager to ensure project progress status integration

  • Ensure all templates used with the department conform to the Company standard.

  • Ad hoc duties as required to assist the project team.

Required Qualifications:

  • Practical/ hands-on experience in document management roles in EPC projects of at least 5 years.

  • Basic understanding of Engineering / Procurement / Construction / Commissioning documents.

  • Self- directed and highly-motivated.

  • Excellent MS Suite software knowledge.

  • Good working knowledge of Adobe Acrobat.

  • Familiar with various e-Document management systems.

Competencies:

  • Action Orientated

  • Customer Focus

  • Interpersonal Savvy

  • Peer Relationships

  • Drive for Results

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • While performing the duties of this job, the employee is regularly required to walk on uneven and slippery surfaces; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.

  • The employee is required to stand, walk, crawl, or climb for long work hours in all kinds of weather conditions.

  • While performing the duties of this job the employee is required to work at a desk.

  • The employee must regularly lift and/or move up to 25 pounds

  • Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee will work primarily in a climate controlled environment with minimal safety/health hazard potential. The noise level is usually quiet.

  • Frequent travel, which may include extended duration, is required. Extended meaning the travel may account for up to 100% of the time and/or limit the ability to return home during off time. During travel, employee may be regularly exposed to outdoor weather conditions and moving vehicles and equipment. The noise level may be moderate to loud.

This document describes general information about the position however should not be considered as comprehensive. Michels Canada reserves the right to modify job duties or descriptions at any time. This document is not an employment contract.