Southern California Edison Administrative Assistant 3 - Permitting in Thousand Oaks, California

Job Description

ENERGY FOR WHAT’S AHEAD

Are you looking to make a difference in your career? We’re working on smarter grids, cleaner energy and tools to help people manage energy more efficiently.

About Transmission and Distribution

Southern California Edison’s (SCE's) Transmission and Distribution Organizational Unit (T & D) is responsible for planning, engineering, constructing, operating, and maintaining transmission and distribution facilities throughout the 50,000-square-mile territory. T&D is the steward of roughly $19 billion in assets that safely and reliably deliver electricity to 14 million residents via SCE’s 5 million customer accounts.

Position Overview

This position will be in the Northern Permitting division within Southern California Edison's (SCE) Transmission and Distribution Organizational Unit (T&D). The successful candidate will perform administrative and clerical functions for the department.

Typical Responsibilities :

  • Maintaining and updating calendars, including initiating, coordinating, and arranging meetings, conferences, and calls.

  • Utilizing computer applications such as Microsoft Word, Excel, and PowerPoint to generate reports and prepare documents/materials.

  • Reviewing and processing incoming/outgoing mail and email, maintaining files, responding to or routing external and internal customer calls/inquiries.

  • Preparing routine and confidential correspondence and reports related to the work of the department; providing back-up coverage for other Administrative Aides in the work location.

  • Place IT/facility request’s for any necessities needed by any of the Northern Division Permitting staff IE: Fill out ordering center request forms, keep track of all requests made and ensure orders have been completed. Submitting supply orders.

  • Receive, review and enter all North Coast and San Joaquin Inboxes.

  • Use Design Manager to locate project information, locate job/design number, project location, project completion, and provide accurate information in Permit Tracker.

  • Performing other responsibilities and duties as assigned.

Qualifications

Minimum Qualifications

  • Three or more years of experience performing advanced administrative, secretarial, and/or clerical functions.

  • Two or more years of experience with Microsoft Excel performing advanced functions such asVLOOKUP’s, pivot tables, filtering/sorting, charts and graphing.

  • High school Diploma or equivalent.

Desired Qualifications

  • Associates Degree or higher level of education.

  • Knowledge of work order drawings, construction drawings, and permitting.

  • Experience managing manager/supervisor calendars, including coordinating, scheduling, and planning meetings, appointments, and conferences using MS Outlook (or an equivalent application).

  • Experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors.

  • Experience creating, editing, and formatting written correspondences, presentations, and reports with accurate typing and spelling and thorough knowledge of grammar, sentence structure, and punctuation using tools such as Microsoft Word, Excel, and PowerPoint.

  • Experience processing, submitting, and tracking supply orders and repair/maintenance orders.

  • Excellent communication and interpersonal skills.

  • Ability to interface effectively with customers, peers, and all levels of supervision/management.

  • Ability to exercise initiative and perform well under pressure.

  • Ability to maintain a high attention to detail and quality of work.

  • Ability to work on multiple concurrent assignments in an environment with frequent interruptions, changing priorities, and tight operating deadlines.

  • Ability to integrate work across relevant areas and provide exceptional service to internal and external customers.

Comments

  • Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship.

  • Relocation does not apply to this position.

  • Applicants who are identified to continue in the selection process will be invited to test via email and are encouraged to review any tests required in this job posting - Link to Information Guides at http://www.edison.com/home/careers/our-hiring-process/guides-for-pre-employment-tests.html

  • Please reference test 5206 - EEI BCAB .

  • Candidates who have previously passed these assessment(s) may not need to retest again for this position.

  • Candidates must be available to test during the following time frame: 01/25/19 – 02/08/19.

Southern California Edison, an Edison International (NYSE:EIX) company, serves a population of approximately 15 million via 5 million customer accounts in a 50,000-square-mile service area within Central, Coastal and Southern California. Join the utility leader that is safely delivering reliable, affordable electricity to our customers for over 125 years.

SCE is a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.