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Washington Gas Light Co. Construction Support Data Specialist in Springfield, Virginia

Job Description

Summary: Create and maintain records for a job and permit processing, including new construction, replacement, maintenance, and paving. Facilitate payment to contractors for completed construction and paving work. Enter and verify data in company’s Work Management Information System (WMIS). Support internal and external customers in construction, paving, invoicing, design and permitting.

Tasks & Responsibilities:

  • Apply, obtain, manage, renew, close out and remit for jurisdictional grants. Perform work via WMIS

  • Compute permit fees and take appropriate action to ensure payment;

  • Travels to various permit agencies to pick up permits

  • Process and track jurisdictional paving schedules

  • Maintain log of paving complaints, dispatch as appropriate and follow-up to assure claim is adequately addressed

  • Prepare customer notification letters and internal processing of customer checks

  • Data entry in ICIS for meter set orders and meter locations;

  • Contract processing and invoice submittal

  • Review and verify contractor pay items via Lotus Notes and WMIS

  • Data entry in WMIS, including BCA initiation, work request creation, as-builts, as build approvals, processing of CRSRE, CRSR, MPV’s, CPV’s, truck stock, change memos, etc.

  • Scan and attach documents into WMIS

  • Research and interpret Company documents (source of supply from SmallWorld, construction drawings, quad maps, map books, Field Notes, service records cards, paving tickets, Unified Work Orders, etc.) in support of construction, paving and permitting processes

  • Breakdown and process completed work job jackets

  • Prepare, as needed, various Company forms related to Company’s systems, including completion and retirement notices, notices to complete and cancel jobs, etc.

  • Answer phone inquiries related to sales, job status, permit questions, paving issues, etc.

  • Research company records in support of company’s Office of General Counsel, Finance, and other business units

  • Prepare status reports, as assigned

  • Maintain files and Perform other duties as assigned.

Skills & Abilities:

  • High School diploma or equivalent G.E.D.

  • Must successfully pass Construction Support Data Specialist Qualification test.

  • Must have a general knowledge of Company operations, policies and practices related to distribution pipeline/service construction, as well as, paving operations and permitting process

  • Demonstrate PC and mainframe skills; and Basic math skills.

  • Possess attention to detail and with accuracy

  • Effective verbal and written communication skills

  • Ability to analyze and process jobs for construction, permitting and paving

  • Clear understanding of Company’s accounting codification

  • Tactful in communications with internal and external customers

  • Must be able to gather, analyze and summarize data; * Demonstrate abilities to use MS Office Suite of products, including Excel, Word and Access; and Ability to use computer software (including WMIS, ICIS, NBCMS, OSS, POS, UWO Optical Imaging System, and Kardex).

  • Licenses/Certifications: Not Required

  • Shift Work: As Required

  • Use of Personal Vehicle: As Required

  • CDL HOLDERS ARE SUBJECT TO TESTING UNDER FEDERAL HIGHWAY REGULATIONS

WGL is an EEO employer – M/F/Vets/Disabled

WGL Holdings, Inc. is a public utility holding company and the parent company of WGL, a diversified energy business that provides natural gas, electricity, green power, carbon reduction and energy services. Our calling as a company is to make energy surprisingly easy - for our employees, for our community and for all our customers. WGL and its affiliates are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status. sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.

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