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MasTec Utility Services Invoice Coordinator in San Jose, California

MasTec Utility Services Group is a proud supporter of our U.S. military, veterans and their families - Thank You for Your Service! Active military, transitioning service members and veterans are strongly encouraged to apply.

Any applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Job Description:

  • Reviews and processes invoices and prepares customer billing

  • Inspects documentation for deficiencies

  • Prepares customer invoices, ensuring complete, timely and accurate invoice package sent to customer

  • Communicates with Project Managers and Construction Supervisors on invoice packages

  • Tracks the status of invoice documentation

  • Prepare reports by collecting and analyzing information from spreadsheets and take initiative to contact other personnel for necessary missing information

Administration:

  • Combine, convert, and upload image and PDF files into internal and external database system

  • Proficient in Excel and Adobe Acrobat

  • Read and interpret construction drawings with regards to As-Builts

Preferred Qualifications:

  • Previous experience with GIS specifically ESRI ArcGIS

  • Previous experience in telecom construction invoicing

  • Understanding of critical path methodology to ensure timely delivery of milestone tasks

  • Analytical mind / problem-solving skills

  • Must have strong attention to detail

  • Excellent ability to organize and coordinate tasks

  • Self-motivated and independent worker, with good judgement to plan and accomplish goals with a problem-solving aptitude

  • Dependable, with proven ability to be flexible and work hard, both independently and in a team environment with changing priorities

  • Strong computer skills and proficiency with Microsoft Office applications, such as Outlook and Excel, with intermediate to advanced spreadsheet capabilities

  • Must be able to sit for prolonged periods of time in front of a computer

Physical Demands and Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment, such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.

Don’t miss this great opportunity!

All applicants must pass a background check and pre-employment drug screen. Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publically traded company MTZ (NYSE).

MasTec, Inc. is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Title: Invoice Coordinator

Location: CA-San Jose

Requisition ID: 41951

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