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Energy Northwest Records Management Specialist-Project - 6621 in Richland, Washington

Job Title

Records Management Specialist-Project

Job ID



Energy Northwest

Full/Part Time


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General Summary

This is a project position and is set to last up to 1 year.

Performs a variety of records management support responsibilities related to the administration and operation of company document control and records management policies, procedures, and facilities. These responsibilities include operating and maintaining active/inactive records, documents, and records systems (i.e., corporate document and records file centers, records retention center, micrographics and associated databases). This position requires a working knowledge of related company policies and procedures and familiarity with technologies impacting records, documents, and information control (e.g., systems housing hard copy, electronic data, microformats). This position works in an environment emphasizing teamwork, cross-training, efficiency, and continuous improvement. Although this position may perform a broad range of functions, no one position performs all of the typical duties described below.


Records Management/Document Control

Maintain controlled distribution lists for corporate and plant.

Collect or receive documents and records for controlled distribution or retention.

File documents, records, aperture cards, and drawings in accordance with established procedures and instructions.

Support and maintain satellite libraries.

Perform data entry utilizing various databases and software applications (e.g., various Asset Suite applications, action tracking/corrective action database, and other desktop applications such as Microsoft Office). Type of information entered may include: document/configuration control, record management, vendor code input, etc.

Create and run basic computer reports from various software applications.

Run established reports based on customer requests/needs and established schedules.

Ensure archival are accurately indexed, securely maintained, and dispositioned in accordance with approved procedures and instructions and approved state retention schedule.

Coordinate destruction of records including recycling or shredding.

Research, retrieve, and copy documents and records from various storage locations. This requires a good working knowledge of the various types of documents and records and knowledge of options (various parameters) available for search and retrieval.

Operate scanning and bar-coding equipment utilizing optical character recognition (OCR) software and performing text cleanup/correction for documents and records requiring retrieval through the electronic text retrieval programs.

Provide work package support by printing and assembling required documentation for maintenance work performed at CGS.


Perform annual audit of archival microfilm to ensure that film has not degraded.

Mail and Print Center

• Perform duties to sort and deliver interoffice mail between facility locations

• Meter mail, ensuring appropriate postage requirements and deliver to United States Postal Services

• Retrieve mail from United States Postal Service, sort and deliver.

• Provide support for large print jobs


Provide customer/user support, training, and work guidance/direction to personnel in the status verification of plant procedures, drawings, O&M manuals, etc., and in the use of various databases.

Create department instructions, provide input to department instructions and procedures.

Accountable for work quality and personal adherence to instructions and procedures and for meeting established deadlines.

Make recommendations for improvements to processes.

Participate in cross-training program to ensure that adequate backup is provided for the Records Management Specialist position. Perform associated duties as assigned to meet resource/business needs.

Ensure confidential, proprietary, and safeguards information is released only to authorized personnel. Maintain confidentiality of information used or viewed in performance of position responsibilities.

Perform as a member of Emergency Response Organization (ERO) in support of Emergency Preparedness.


High school diploma or GED is required. Requires six months of records management/database experience or one school year of Work-Based Learning (WBL) experience. A valid driver's license is required.


This is a bargaining unit position and the pay rate is $18.16 per hour and after October 30, 2021, the pay rate goes up to $18.66 per hour.

Equal Employment Opportunity

We are an Equal Opportunity Employer and do not discriminate due to race, color, age, gender, gender identity, sexual orientation, ethnicity, religion, national origin, veteran status or on the basis of disability.

EEO is the law, click here to learn more

This posting is open through September 28, 2021.