Portland General Electric Manager, Records Management & Information Governance in Portland, Oregon
This is an exciting time to join Portland General Electric. As Oregon’s largest electric utility, Portland General Electric is leading an energy transformation that will harness the power of clean and renewable resources. Our vision for a clean energy future relies on three interrelated and overarching strategies: de-carbonize through investing in clean and reliable energy; modernize through a smarter more resilient grid; and empower our customers in their energy technology choices.
We’re searching for innovative, customer and results-obsessed leaders to help power our mission and lead the way in championing the world’s clean energy future!
At PGE, we are committed to helping our customers and the communities we serve achieve a clean energy future. This vision is embedded in all functions and across all roles. With these ambitious goals in mind and our customers’ needs at our core, we are looking for a Manager of our Records & Information Management Department who will be an Ambassador for our company-wide program. They will be a flexible and change-friendly leader who will build deep partnerships with teams across PGE; highly skilled in navigating across levels and with external partners, they will communicate with empathy and bring expertise and influence over outcomes and process improvements that align with PGE’s goals.
Manages a team of records and information management staff responsible for the management of physical and electronic records and for information governance (IG); provides technical management for the team, ensuring that objectives are met and all relevant standards/procedures are followed; ensures that operational problems are identified and resolved; ensures that operational procedures and working practices are current and fit for the purpose.
Monitors trends and developments in the field of information governance and recommends risk-based strategic directions and priorities to leadership; develops, implements and maintains an information governance program, including defining roles and providing support to information owners; manages responses to records and information requests; manages the design and monitors the implementation of processes and procedures to maintain and retrieve records and information.
Defines and reviews the Company’s information governance approach to improve efficiency and reduce the organization's risks associated with the information lifecycle.
Acts as or directs team members to act as subject matter experts regarding the development, interpretation, implementation and compliance with information governance policies and regulations; provides consulting and guidance for maintaining, updating and properly disposing of electronic information, including records maintenance, retention, and other records and information governance activities consistent with laws, regulations, and IT guidelines.
Monitors and manages expenditures, ensuring that all financial targets are met, and examines any areas where budgets/expenditures vary from plan; assists with the definition and operation of effective financial controls and decision making.
Oversees resourcing decisions and planning for team; partners with HR in the definition of jobs, recruitment, evaluation and selection processes.
Reviews organizational development needs and training strategies to determine required learning and development outcomes for the team; provides guidance in the creation of development plans; monitors ongoing progress and provides coaching and mentoring and provides feedback; completes annual performance management reviews.
Requires a bachelor’s degree in business or other related field or equivalent experience.
Prefer eight or more years in records and information management, corporate governance, information or knowledge management, library science, project management or related field with at least two years of formal or informal leadership experience.
One or more of the following certifications a plus: CRM (Certified Records Manager), Information Governance Professional (IGP), Certified Information Professional (CIP).
Competencies (Knowledge, Skills, Abilities):
Advanced knowledge of records management laws, regulations, rules, policies, and procedures, including Generally Accepted Recordkeeping Principles and the Information Governance Body of Knowledge.
Advanced knowledge of PGE’s RIM program, operations and structure.
Advanced knowledge of project management methodologies.
Advanced knowledge of the principles and concepts of information governance, best practices and industry trends.
Advanced knowledge of the electric utility industry rules and regulations.
Advanced knowledge of business process improvement procedures, practices and standards.
Advanced analytical thinking skills.
Advanced consulting skills.
Advanced decision-making skills.
Advanced influence skills.
Advanced organization and prioritization skills.
Intermediate organization management skills.
Advanced project management skills.
Intermediate resource management skills.
Leader Practices: Drives Results, Plans and Aligns, Decision Quality, Drives Engagement, Courage
Physical and Cognitive Demands:
Ability to adhere to set response times, deadlines and time-sensitive tasks. Ability to follow accuracy standards.
Ability to follow through on decision-making tasks.
Ability to interact effectively and collaboratively within a team environment. Ability to communicate and problem solve when under stress.
Ability to respond and adapt to frequent change.
Ability to accept and demonstrate self-awareness when provided constructive feedback.
Ability to discern feedback and acknowledge ownership of areas of improvement.
Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks.
Ability to successfully collaborate with peers, managers and others within the organization. Demonstrates sound memory.
Ability to process new information to be applied consistently to work tasks.
Driving/travel/commute: Daily within service territory - Occasionally (one to two times a month or less)
Occasionally (one to two times a month or less)
Computer use (use computer regularly for entire work shift)
Lifting/pushing/pulling: Up to 10 lbs.
Carrying: Up to 10 lbs.
Environment - Indoor Office
Join us today and power your potential!
To be considered for this position, please complete the following employment application by the posting close date. A cover letter may be needed with your application to be considered for this position.
PGE believes in rewarding strong performance. We provide a total compensation package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future.
PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.
Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.
Talent Acquisition Contact:
This job posting will close at 12:01 am Pacific Time on the closing date listed below:
At Portland General Electric, we’re innovators, builders, and achievers. We’re committed to powering our customers’ potential and making a difference for our community and the planet. Today, that commitment includes developing an intelligent and resilient electric grid, electrifying transportation and de-carbonizing the energy sector.
We’re proud to deliver an exceptional experience to help our customers thrive. Our mission is to make clean, reliable and affordable energy services available to all. We obsess over serving customers and are committed to growing employee career paths with purpose. Equity and inclusion are core business values; we celebrate our differences and are committed to developing teams that reflect the communities we serve.