Avangrid Business Office Senior Analyst in Portland, Maine
Business Office Senior Analyst
Company: AVANGRID MANAGEMENT COMPA
Portland, ME, US Orange, CT, US US
About AVANGRID: AVANGRID, Inc. (NYSE: AGR) aspires to be the leading sustainable energy company in the United States. Headquartered in Orange, CT with approximately $39 billion in assets and operations in 24 U.S. states, AVANGRID has two primary lines of business: Avangrid Networks and Avangrid Renewables. Avangrid Networks owns eight electric and natural gas utilities, serving more than 3.3 million customers in New York and New England. Avangrid Renewables owns and operates a portfolio of renewable energy generation facilities across the United States. AVANGRID employs approximately 7,000 people and has been recognized by Forbes and Just Capital as one of the 2021 JUST 100 companies - a list of America's best corporate citizens - and was ranked number one within the utility sector for its commitment to the environment and the communities it serves. The company supports the U.N.’s Sustainable Development Goals and was named among the World’s Most Ethical Companies in 2021 for the third consecutive year by the Ethisphere Institute. For more information, visit www.avangrid.com (https://www.avangrid.com/wps/portal/avangrid/home)
The Legal Office Manager is a critical role in the AVANGRID Legal Department. The position provides day-to-day operational support, playing an important role in managing the financial and administrative aspects of the Legal Department and ensuring overall smooth functioning of the AVANGRID Law Department.
Lead full-time professional manager of finance and administration for the law department, including budgets, financial planning, reporting, and legal bill processing.
Full-time manager of day-to-day operations of law department.
Manage Corporate Law Department initiatives impacting legal operation.
Liaison with divisional and corporate Finance, Control, Facilities, and HR groups for law department matters.
Manage contingency reserve reporting to make sure what’s in global database matches what’s in Legal Tracker and assist with reconciliation.
Manage quarterly report to Control, quality control surveys, budgeting, Legal Tracker, RFP process according to best practices, group-wide subscriptions (e.g., Practical Law, Westlaw, PLI, etc.).
Gain thorough understanding of the interplay between PAOs and Legal Tracker processes.
Manage rollout of new document management system.
Prepare accurate legal budget projections and monitor spend.
Provide executive leadership and other budget owners with budget analysis and management recommendations and incorporate feedback.
Capture full matter costs to aid active spend management and continue to monitor operational costs for improved budget forecasting accuracy.
Manage monthly reconciliation and reclassification requests, and quarterly budget estimate updates.
Guide staff in approvals of spend against legal budgets.
Supervise and guide legal billing, including rate approvals, invoice review and payment and resolve process issues.
Enhance existing and develop new tools to enable streamlined team collaboration internally both within and among divisions and with external legal service providers. Examples include documents management, collaborative budgeting, and forms/policies collections.
Manage system deployments, enhancements, and related process guidelines.
Improve data integrity and analytical reporting capacity.
Troubleshoot equipment/systems issues with technology teams
Outside Counsel Management
Facilitate an environment in which internal attorneys and other legal staff share information in real time and consult and are assisted by a legal administration team that provides strong analytics to guide law firm selection, rate approval, and participate in outside counsel negotiations.
Participate in planning and implementation of strategic outside counsel initiatives and support active law firm management.
Design law firm rate review processes and internal law firm evaluation.
Manage annual revision and distribution of terms of engagement.
Offer analysis and recommendations with respect to alternative fee arrangements.
Manage reporting and analyses of legal services and spend, as well as internal metrics.
Manage logistics and analysis for RFPs as requested
Facilitate transparent and easily accessed legal practice and operations information to support legal staff performing their responsibilities at the highest possible level of effectiveness and efficiency.
Direct CLE program.
Prepare and implement surveys and after-action reports.
Manage library services and professional association memberships.
Supervise development and maintenance of a Legal Portal in SharePoint characterized by transparency and availability of legal practice and operations information.
Track trends in law industry and collect relevant statistics to inform department initiatives.
Develop and improve processes to accurately track staffing of law department and to ensure timely distribution and collection of law department information on staff arrival and departure.
Manage logistics of staff arrivals and departures and assist with open positions as requested.
Collect and maintain organization charts.
Ensure overall smooth functioning of law department.
Respond to internal and external inquiries.
Coordinate with facilities to reconfigure and repair office space as needed to meet staff needs.
Manage shared file space and supplies.
Collaborate with staff managing central vendors to design processes that meet department needs.
Assist with administrative tasks.
Bachelor’s Degree with a minimum of 2 years relevant experience preferred. Associates Degree with a minimum of 3 years of relevant experience required. HS Diploma with 5 years of relevant experience.
Avangrid employees may be assigned a system emergency role and in the event of a system emergency, may be required to work outside of their regular schedule/job duties. This is applicable to employees that will work in Connecticut, Maine, Massachusetts, and New York within AVANGRD Network and Corporate functions. This does not include those that will work for Avangrid Renewables
AVANGRID’s employment practices and policies are geared to hiring a diverse workforce and sustaining an inclusive culture. At AVANGRID we provide fair and equal employment and advancement opportunities for all employees and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, disability, protected veteran status or any other status protected by federal, state, or local law. Learn more about equal employment by following this link (https://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf)
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