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MasTec Utility Services Fleet Administrative Assistant in Ijamsville, Maryland

The primary role of the Fleet Administrative Assistant is to support the administrative needs of the Fleet Department. This position reports to the Fleet Manager and interacts with multiple locations and market leaders throughout the company..

Essential Job Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Facilitate the licensing and registration of new and existing assets

  • Facilitate fuel pin/card management; issuance, collection and cancellation

  • Administer road tolling programs

  • Support the Telematics initiative to include reporting and troubleshooting

  • Facilitate weekly/monthly compliance reports and distribute to leadership

  • Support relocation of fleet assets

  • Use Fleet Maintenance Program and update records and attachments

  • Create Fleet Maintenance system work order review reports

  • Special projects- reports, filing, research, etc.

  • Support Procurement department

Administers the fleet management operations policies including vehicle and equipment procurement, maintenance, repair and disposal.

  • Implements computerized information systems for inventory control, accounting, and record keeping as required for fleet management operations.

  • Collaborates with automobile manufacturers to develop detailed specifications for vehicles and other equipment and to make recommendations to address various safety issues and operational procedures.

  • Deploys vehicles for emergency and/or special situations.

  • Serves as liaison between the drivers, VP/GM’s and other various departments, and/or other agencies and associations to exchange information and investigate and resolve issues.

  • Participates on various committees and in various professional organizations and affiliations associated with fleet management.

  • Establishes and evaluates work procedures, preventive maintenance and repair standards, service schedules, quality control programs, and policies and procedures consistent with federal, state and local laws.

  • Develops specifications for the procurement of vehicles, equipment, parts and supplies necessary for fleet management.


  • Previous administrative experience handling a multitude of tasks simultaneously

  • Experience with Microsoft Office software

  • Previous experience with Fleet Administration desirable

  • Ability to handle and maintain confidential information

  • May be required to testify in legal hearings

  • Must be organized and detail oriented

  • Must have and maintain a valid driver’s license

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Title: Fleet Administrative Assistant

Location: MD-Ijamsville

Requisition ID: 41614