Michels Corp Shop Administrative Assistant in Harrisburg, Pennsylvania

Shop Administrative Assistant

Location: Harrisburg, PA

Division: Equipment Maintenance and Support

Employment duration: Full time

Employee Referral Bonus: Tier 3

Description

This position will provide day-to-day administrative support to the corporate yard maintenance department under minimal supervision. Must provide a high level of customer service to internal and external customers and organizations. The Shop Administrative Assistant position must have strong attention to detail, effective oral and written communication skills, and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image.

The essential duties and responsibilities of the position include, but not limited to:

  • Provide administrative support to department: work order documentation preparation, invoicing, data entry, filing, and mail distribution.

  • Answer, screen, and forward incoming calls while providing basic information when needed.

  • Maintain files as necessary, screens incoming phone calls and places follow-up calls, and operates printer, scanner, fax machine and copier.

  • Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.

  • Facilitate invoice billing: internal invoices and tracking/management of payment status.

  • Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.

  • Work with corporate and divisional support on a variety of clerical related tasks.

  • Coordinate production and distribution of training materials.

  • Other duties assigned.

Qualified candidates must have High school diploma or GED, 3 to 5 years of related administrative experience, or an equivalent combination of education and experience. Candidates must demonstrate strong attention to detail, possess effective oral and written communication skills, and have computer proficiency with Microsoft Office Suite. Candidates must create a positive work environment with the ability to thrive in a fast-paced environment. Candidates must be able to lift up to 25 pounds.T