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Entergy Executive Assistant in New Orleans,

Executive Assistant

Date: Aug 23, 2021

Legal Entity: Entergy Services, LLC

Description:

Posting End Date:

-

*The preferred location for this role is New Orleans, LA, however, this position may be filled anywhere in our service territory (AR, LA, MS, TX).*

Job Summary/Purpose

This position has two primary responsibilities: 1) coordinating meetings and materials for the Personnel Committee of the Board and the Employee Benefit Committee (EBC); and 2) coordinating all administrative functions and providing multifaceted administrative support to the Total Rewards department.

Responsibilities typically include:

  • facilitating agenda and material creation and finalization

  • uploading and replacing files in Boardvantage

  • drafting and sending correspondence to executives and board members

  • facilitating the EBC certification process

  • arranging meetings and managing the VPs calendar

  • processing invoices

Responsibilities also may include:

  • running and tracking projects and programs associated with senior management administrative support

  • accurately producing a variety of reports and presentations using Word, PowerPoint, Excel and Peoplesoft

  • developing and/or participating in special projects.

Job Duties/Responsibilities

  • Facilitating approximately 40 Personnel Committee prep and board meetings per year which includes multiple drafts of the agendas, facilitation of all decks until final across multiple departments and SMEs, drafting summary talk points, scheduling meetings with executives and the outside compensation consultant to the Board, multiple uploads of documents to Boardvantage for all meetings, drafting and sending emails to executives and board members, ensuring appropriate access to confidential materials, creating “master files”, and interfacing with executive IT support on Boardvantage and other issues.

  • Facilitating a minimum of 5 EBC meetings per year which includes supporting agenda and materials creation and finalization, facilitating the EBC Certification Process and room arrangements and refreshments (when not virtual).

  • Providing administrative support to the Vice President including managing calendar, arranging WebEx meetings, preparing expense reports, and arranging travel.

  • Providing administrative support to the Total Rewards Team by scheduling events and departmental meetings, processing invoices, procuring supplies, creating agendas and facilitating staff meetings.

  • Running and tracking other projects as requested, including preparing documents, spreadsheets, presentations, interoffice correspondence, and copies.

  • Handling multiple assignments, working within deadlines with a high degree of accuracy, and maintaining confidentiality of departmental issues and documents.

  • Proactively forwarding work issues to the appropriate managers/teams.

  • Prioritizing conflicting needs; handling matters expeditiously, proactively following through on items to successful completion often with deadline pressures.

  • Operating as a highly resourceful team player, with the ability to also be extremely effective independently.

  • Actively promote strong safety behaviors, a culture of diversity, inclusion, and belonging, and a focus on continuous improvement.

MINIMUM REQUIREMENTS

Minimum education required of the position:

  • High school degree required

Minimum experience required of the position

  • 8+ years of related experience with a bachelor’s degree, or 10+ years or related experience without a bachelor’s degree.

Minimum knowledge, skills, and abilities required of the position:

  • Ability to maintain confidentiality

  • Very strong attention to detail

  • Strong organizational skills that ensure deadlines are met accurately and timely

  • Proficiency in MS Office Word

Preferred/Desired Qualifications:

  • Very strong interpersonal skills and the ability to build relationships with members across the organization

  • Expert level of written and verbal communication skills

  • Proficiency in MS excel and PowerPoint

  • Proficiency in BoardVantage

Any certificates, licenses, etc., required for the position:

  • None

  • EA Certification is a plus

Other

  • Not all aspects of the job are covered by the description - may require "other duties as assigned"

  • Job may change over time in accordance with business needs

  • Job description does not guarantee employment

#LI-CM1

Primary Location: Louisiana-New Orleans

Job Function :Professional

FLSA Status :Nonexempt

Relocation Option: No Relocation Offered

Union description/code :NON BARGAINING UNIT-NBU

Number of Openings :1

Req ID: 103638

Travel Percentage :Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the full statement.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

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