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Gainesville Regional Utilities Staff Assistant - Park Operations in Gainesville, Florida

Staff Assistant - Park Operations

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Staff Assistant - Park Operations

Salary

$36,237.34 - $55,708.43 Annually

Location

Gainesville, FL

Job Type

Full-Time Regular

Department

PARKS, RECREATION & CULTURAL AFFAIRS

Job Number

09409

Closing

1/26/2021 11:59 PM Eastern

  • Description (#details-info)

  • Benefits (#details-benefits)

  • Questions (#details-questions)

Job Ad

Inviting applications for the role of:

Park Operations Staff Assistant

The City of Gainesville's Park Operations division is currently hiring for a Staff Assistant to perform moderately complex administrative and staff support work for non-managerial personnel or line managers of single functions. Duties are recurring and are carried out according to well established procedures. This position requires the ability to provide exceptional customer service, multitask, recognize exceptions to procedures, the initiative to review procedure exceptions with senior staff members or supervisors, or the judgment to make minor deviations to adapt the procedures or to select which of several established alternatives to use

As a Staff Assistant, you will:

• Collects and compiles moderately-complex information.

• Drafts moderately-complex correspondence.

• Edits documents originating in and relating to area of assignment.

• Tracks a variety of official documents relating to area of assignment.

• Prepares personnel reports and meeting minutes.

• Communicates policies, procedures, and other relevant information to internal and/or external customers.

• Processes and follows up on customer service requests.

• Performs receptionist duties.

• Recommends improvements, solutions, and corrective actions to functional area.

• Will assist with travel documents/arrangements and may prepare itineraries for staff.

• Organizes office and assists associates in ways that optimize procedures.

To be considered you'll need the following:

• Graduation from an accredited high school or possession of an acceptable equivalency diploma, and

• Two (2) years staff support experience, or an equivalent combination of training, education and experience which provide the required knowledge, skills, and abilities.

• Valid Florida Driver License

• Must type at a minimum speed of 35 correct words per minute or at a higher speed, as set by the department.

Testing Requirements:

To schedule testing please contact Pam Cannon, testing administrator, at CareerSource North Central Florida via email at pcannon@careersourcencfl.com or 352-955-2245. ext. 7110 PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS

To be considered for this position, passing scores of 35 wpm (or higher) NET for Typing may be delivered to hr@cityofgainesville.org or send by fax to (352) 334-2055 by 5:00 pm on 2/2/2021 to be considered for this position. Please be sure to include a cover sheet and the first page of each test.

Please Note: You will need to re-test if the test scores you submitted are dated more than one year ago, before 2/2/2020, or if your current scores on file are not at or higher than 35 wpm NET for Typing and Moderate Intermediate Knowledge overall scores for Word and Excel.

Notes:

• May be required to complete an assessment(s)

• May create eligibility list

• May fill multiple positions

Embracing change is the Gainesville way of life!

Come join our team as we shift the culture from "No to Yes", "from reactive to proactive," "from policy-oriented to services-oriented", and "from silos to teams".

Job Description

SUMMARY

Performs moderately complex administrative and staff support work for non-managerial personnel or line managers of single functions. Duties are recurring and are carried out according to well established procedures. This position requires the ability to provide exceptional customer service, multitask,recognize exceptions to procedures, the initiative to review procedure exceptions with senior staff members or supervisors, or the judgment to make minor deviations to adapt the procedures or to select which of several established alternatives to use.

Positions allocated to this classification typically report to a non-managerial supervisor (e.g., Executive Assistant, Senior) or a line manager of a single function and work under general to close supervision. Work in this class is distinguished from higher classes by its recurring, moderately-complex, non-supervisory nature and from lower classes by the performance of a wider variety of recurring duties.

This position level is expected to also perform duties associated with lower level administrative and staff support positions.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on the area of assignment:

Collects and compiles moderately-complex information.

Drafts moderately-complex correspondence.

Edits documents originating in and relating to area of assignment.

Tracks a variety of official documents relating to area of assignment.

Prepares personnel reports and meeting minutes.

Communicates policies, procedures, and other relevant information to internal and/or external customers.

Processes and follows up on customer service requests.

Performs receptionist duties.

Recommends improvements, solutions, and corrective actions to functional area.

Makes travel arrangements and prepares itineraries for staff.

Organizes office and assists associates in ways that optimize procedures.

Attends work on a regular and continuous basis.

NON-ESSENTIAL JOB FUNCTIONS

Performs other related duties as assigned.

May perform tasks normally assigned to lower level administrative or staff support positions as workflow and demands require.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from an accredited high school or possession of an acceptable equivalency diploma, and two (2) years staff support experience, or an equivalent combination of training, education and experience which provide the required knowledge, skills, and abilities.

Must type at a minimum speed of 35 correct words per minute or at a higher speed, as set by the department.

CERTIFICATIONS OR LICENSES

Licenses

If courier duties are part of the job duties, a valid Florida Driver license with a safe driving record will be required.

Certifications

Prefer formal training in written communications and staff support concepts.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of office terminology, practices and procedures, equipment and business English, spelling, and arithmetic.

Thorough knowledge of computers and relevant office software.

Basic knowledge of organizational policies, procedures and practices.

Ability to maintain complex records and prepare moderately-complex reports.

Ability to understand and follow moderately-complex oral and written instructions.

Analytical abilities and aptitude in problem solving.

Innovative and forward thinking.

Ability to work effectively with co-workers and internal and external customers.

Ability to communicate effectively, both orally and in writing.

Ability to use personal computers and basic office equipment.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

WORK ENVIRONMENT

May require occasionally working outside regular business hours.

To learn more about benefits available to eligible City of Gainesville / Gainesville Regional Utilities employees, please CLICK HERE (http://www.cityofgainesville.org/Portals/0/risk/2020 Benefit Booklet.pdf) .

01

Please select the option below that best describes your highest level of education.

Proof of the required education for this position will be requested at the time of appointment. You may attach the documentation as part of your application for review and consideration should you be selected to move forward in the hiring process.

  • High School Diploma or GED

  • Associates Degree

  • Bachelor's Degree

  • Master's Degree or Doctorate

02

Please select the option below that best represents your years of experience in staff support.

All relevant experience must be shown on application for consideration

  • Less than 2 years

  • 1 year to less than 2 years

  • More than 2 years

03

Do you have, or have the ability to obtain, a valid Florida driver license by the time of appointment?

  • Yes

  • No

04

Do you understand that you must be able to type at a minimum speed of 35 correct words per minute or at a higher speed.

To schedule testing please contact Pam Cannon, testing administrator, at CareerSource North Central Florida via email at pcannon@careersourcencfl.com or 352-955-2245. ext. 7110 PLEASE LISTEN TO THE ENTIRE MESSAGE FOR INSTRUCTIONS

  • Yes

  • No

05

Do you understand that to be considered for this position, passing scores of 35 wpm (or higher) NET for Typing may be delivered to hr@cityofgainesville.org or send by fax to (352) 334-2055 by 5:00 pm on 2/2/2021 to be considered for this position. Please be sure to include a cover sheet and the first page of each test.

  • Yes

  • No

06

Do you understand that you will need to re-test if the typing test scores you submitted are dated more than one year ago, before 2/2/2020, or if your current scores on file are not at or higher than 35 wpm NET for Typing and Moderate Intermediate Knowledge overall scores for Word and Excel.

  • Yes

  • No

    Required Question

Agency

City of Gainesville

Address

222 E. University Ave

PO BOX 490

Gainesville, Florida, 32627

Website

http://www.cityofgainesville.jobs

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