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Otter Tail Corporation Administrative Assistant in Fergus Falls, Minnesota

Description

We have an opening for an Administrative Assistant in the Policy Department in Fergus Falls, MN.

A two-year business or administrative assistant degree or equivalent work experience is required. Excellent organization, time management, and communication skills are required and the ability to determine priorities of projects received from Vice President, Asset Management. Must be highly proficient with various software programs used for word processing, spreadsheets, databases and preparing presentations. Requires the ability to be responsible, loyal, trustworthy, and able to treat confidential information with the ultimate discretion. Must have excellent telephone and email etiquette and the ability to screen phone calls and visitors and handle routine/complex inquiries. Requires an understanding of company operations, policies, strategies, and goals.

Provide high-level, diversified, confidential support services to the Vice President, Asset Management and assist others in Asset Management and Policy Department. Prepare correspondence, reports, spreadsheets, presentations, etc., as requested. Support electronic filing/organization for VP and Asset Management Leadership Team. Coordinate and schedule daily, weekly, monthly, and yearly meetings, and coordinate related preparations (internal conference rooms, equipment, beverages, snacks, lunch, etc.). Secure outside conference rooms, hotel reservations and coordinate related preparations. Complete reconciliation statement for credit card expenses. Complete expense reports and process for reimbursement. Provide periodic coverage for Switchboard.

We offer a competitive wage and benefit package. In addition to the online application, please upload a current resume. Applications accepted through September 25, 2020.

Qualifications

Education

Preferred

  • Associates or better in Secretary

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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